You are a host who assigned reviewers or you are a reviewer yourself? Read this article to learn more about your role and how you can manage your task!
If you assigned a reviewer who needs assistance please share this guide with them.
Reviewers will receive an email with a link (direct access) to all the related documents. They will see a list with their open reviews and their answers are stored via an online form.
After confirming your assignment you can see your pending reviews on your home screen.
For each assigned application you can e.g. download an all-in-one PDF. To complete the review, fill in the required fields of the form, and click “Save and submit”.
If you want to delegate this task you can either forward the email, or assign a new reviewer using the system. You will not be able to see the status nor the results of reviewers you have assigned yourself. Only the opportunity host has access to this information, for all assigned reviewers.
If you have multiple reviews assigned to you in sirop.org they can be accessed in list view. You also have the possibility to download all applications in one .zip file or assign other reviewers yourself.
Remark: If you are involved in different programs choose "my opportunities" from the menu and click on applicants (person icon).
Meaning of the review status
- New: The email has been sent to you
- Assigned: You confirmed to take the review task
- Updated : You have saved changes to the form
- Submitted: You submitted your review form and therefore completed the task
- Declined: You declined to review an application and therefore completed the task
How to manage your reviews:
Search table: Use box on top to search the table for text.
Sort table: To sort click the header of a row.
Filter table: Use dropdowns to filter for a value.
Application details view: Click “Review” to see all details.
Select multiple applications: Click the checkboxes.
Download as ZIP: Create and download a zip file with an Excel table and all attachments. You can choose to download “all-in-one” PDFs to retrieve a single file with the entire application.
Write internal note: Add internal information regarding the application. Hosts get notified by email.
Send message: Communicate with applicants to request information. Candidate and Hosts get notified by email.
Assign reviewers: Generates an email which gives the recipient access to the selected applications.
Decline to review: Removes your review task and informs the host. Only available from details view.
If you wish to assign more reviewers or delegate your task for applications received via sirop.org follow these steps:
Sort, filter and search the list of applications, choose the desired application
Click Assign reviewers button
The dialog will show where you can add details
Optional: Decline your own review task
Assign to existing reviewers: Known reviewers with an active SiROP account can be added by the administrator.
Add new reviewers by email: Copy and paste any number of email addresses from an email client or spreadsheet.
Review deadline: This optional field lets you define a date you wish the review to be completed by. There are no automatic reminder sent by the system based on this date.
Comments for reviewers: If you wish you can give some instructions or additional information for the selected applications. The reviewers will see these comments when they do their reviews.
If you want to delegate this task you can either forward the original email (only if you have not yet accepted the task yourself) or assign a new reviewer using the system.
You will not be able to see the status or result of reviewers you have assigned yourself but the host will.